ARTICLE I –NAME
The name of this Association shall be CHANNEL ISLANDSPROFESSIONAL PHOTOGRAPHERS ASSOCIATION, herein calledAssociation
ARTICLE II –MISSION
To enhance, support, and maintain the level of professionalism of theindividualphotographer as well as our association by education, inspiration, mentoringandsharing. It is also our mission to maintain and support the inherent andmonetary value of professional photography and photographicservices.
ARTICLE III – CODE OFETHICS
The code of ethics of the Professional Photographers of America, Inc.shall constitute the code of ethics for all members of this association andeachmember shall signify intention and willingness to abide by same, inmanner hereinafterprovided.
The code of ethics shall be incorporated in every application for membershipandmembership renewal and shall be signed by each applicant andmember.
No member of this association shall enter into any agreement of anynaturewhatsoever, the object of which is to restrain trade, limit production,circumscribe competition, regulate prices, distribute business, or perform any act whichiscontrary tolaw.
All members of this association shall be at liberty at all times to conductbusinessas they see fit providing that in doing so they do not violate the code ofethics,and/or the provisions of CIPPA bylaws, ArticleXII.
ARTICLE IV –MEMBERS
Section 1. There shall be six classifications of membership as follows:Active, Associate, Student, Sustaining, Service andHonorary.
Active – Active members derive their income from professionalphotographyand/ or are available for photographicassignments.
Associate – An associate member shall be an employee of a currentlyactivemember who is directly engaged full time in the making, producing or sellingofprofessional photography, and instructors ofphotography.
Revised 04/03/14 Two Payment Plan Option-Standing
Student – Individuals enrolled full- time in a state accredited schoolof photography.
Sustaining – Companies offering service, supplies or equipment tothe photographic industry. Non-Competitive Supporting Vendor will havenomembership rights orprivileges.”
Service – Individuals offering services to professional photographers suchas,but not limited to, colorists, retouchers, consultants,etc.
Honorary – Individuals elected by a two-thirds vote of the entire BoardofDirectors for outstanding service to professional photography andPastPresidents over the age of 65 of CIPPA. In addition, any current officersofProfessional Photographers of Calif. in good standing, are eligible forhonorary CIPPAmembership.
All members, except Sustaining Members shall have the privilege of thefloor and voting rights, but only Active and Honorary Members shall holdelective office.
The board of directors of this association, as they see fit, shall establishfrom time to time, such schedules of initiation fees and dues applicable to thevarious types ofmembership.
All days referred to herein are considered to be calendardays.
All applications for membership shall be submitted to the board ofdirectors,and acceptance shall be by two thirds (2/3) vote of the board. Anapplicant’s ethical and professional behavior will be considered whenreviewing qualifications for membership. An applicant may be rejected solely basedupon either ethical or unprofessional issues. Upon acceptance of an application,the name of the applicant shall be announced at the next meeting and shallbe published in the next following edition of the newsletter or by electronic means.Ifno objections have been submitted to the board of directors within 30 days,the member shall be considered as accepted provided all other requirementshave beenfulfilled.
In the event that the board does not approve said applicant by two thirds(2/3) vote, the applicant will be notified within 14 days by any meansdeemed appropriate by the board, including by not limited toelectronic,telecommunications, in person, or mail. The applicant may appeal theboard’s decision in writing, within 21 days of notification of denial. If a specific(s)detail(s) were given for the denial, the applicant is encouraged to provideall documentation needed to support or correct the issue causing thedenial.
Upon appeal, the board, at the next regularly board meeting, willreconsider the applicant’s appeal, along with any written or documented informationthat
may help support the applicant’s position. A two thirds (2/3) vote of the boardis required to overturn the board’s original denial. Upon overturn of denial,the name of the applicant shall be announced at the next meeting and shallbe published in the next following edition of the newsletter or by electronic means.Ifno objections have been submitted to the board of directors within 30 days,the member shall be considered as accepted provided all other requirementshave beenfulfilled.
In the event that the board does not overturn the original denial by twothirds (2/3) vote, the applicant will be notified within 14 days by any meansdeemed appropriate by the board, including by not limited toelectronic,telecommunications, in person, or mail. Within 21 days of notification ofdenial,the applicant may then request in writing to any officer that their applicationbe presented to the CIPPA membership for consideration and vote at thenextfeasible monthly CIPPA meeting (not print image competition). At that time,the application will be read aloud by an officer, with voting by secret ballotto immediately commence. Neither the board members nor the applicant willnotcomment on the application, unless specific questions are asked bythe membership prior to voting. A two thirds (2/3) vote of all attending membersin good standing is required to accept the membership application. The decisionofthe voting membership isfinal.
If the application is declined the applicant can re-apply for membershipstatus 12 months from the date of the lastdenial.
ARTICLE V –OFFICERS
Section 1. The officers of this Association shall consist of: President,Vice President, 2nd Vice President, Secretary, Treasurer, Chairman of the Boardand four (4)Directors.
Section 2. It shall be the duty of the President to preside at all meetings ofthe general membership and the Board of Directors; to direct the activities ofthe Association in the manner prescribed by the Standing Rules, the BoardofDirectors, and the Bylaws; to countersign all checks with the Treasurer; to actas a member ex officio of all committees except the Auditing andNominating committees; and to perform other duties as may be requested from time totime by the Board ofDirectors.
Section 3. It shall be the duty of the Vice President to assume the duties ofthe President in the absence or inability of the President toserve.
Section 4. The 2nd Vice President’s responsibility will be to organize theprintimage competition programs, including acting as or arranging for a printimage moderator and assembling the panel of threejudges.
Section 5. It shall be the duty of the Secretary to keep a record of allproceedings of the Association and the minutes of all meetings in a Minute Book availablefor inspection by any member at any scheduled meeting; keep a roster ofall members including name, address, telephone numbers, classificationofmembership; and one book in which the Bylaws and Standing Rulesare published; make required reports to PPA andPPC.
Section 6. The Treasurer shall have custody of the funds of this Associationand shall pay all bills authorized by the budget or approved by the board withchecks when countersigned by the President or Vice President; make amonthly statement of worth, a full financial report annually and to make suchinterim financial reports as the Association, the Board of Directors, or the Presidentmay direct; to notify the Credentials Committee of members who fall in arrears indues payments; to bill members for their dues; to receive such payments, to maintaina ledger of each members accounts, and to perform other functions as theBylaws or Standing Rules mayprovide.
Section 7. No member shall hold more than one office at a time, and nomember shall be eligible to serve more than three consecutive terms in the sameoffice.One must be a member for a full calendar year prior to being eligible forany office, with the exception of Director(s) andSecretary.
Section 8. Election shall be by ballot except when only one person isnominated for an office, election may be by voicevote.
Section 9. Elections shall be in the following order: President, VicePresident,2nd Vice President, Secretary, Treasurer, Chairman of the Board andDirectors.
Section 10. Should there be no qualified candidate nominated for aBoard position at the time of an election, the Board shall have the option to fillthe vacancy at any time throughout the term once a candidate, acceptable tothe Board, is identified. The Board appointee will serve until the end of theterm.
Section 11. Should an officer fail to, or become unable to, fulfill the dutiesas described in the Standard Operating Procedure Manual, the Board shallappointa replacement officer to fulfill theterm.
Section 12. It shall be the duty of the Chairman of the Board to supportthe President, attend the Board Meetings, but the President will continue to runthe meetings. The Chairman of the Board would be a voting position, offered tothe outgoing President. For position of the Chairman of the Board, the nominee(outgoing president) must receive 50.1% of the ballots cast at the annualelections,otherwise the position of Chairman of the Board will remain vacant forthatcalendaryear.
ARTICLE VI –MEETINGS
Section 1. There shall be at least one meeting in each calendarquarter.
Section 2. The Annual Meeting and election of the Board of Directors shallbe held in November, nominations will be open to the floor at the Octobermeeting.
Section 3. Special meetings may be called by the President, the BoardofDirectors, or upon written request of 10 members other than the BoardofDirectors provided that fourteen days notice has been sent to all membersstating the purpose of the specialmeeting.
ARTICLE VII – BOARD OFDIRECTORS
Section 1. The Board of Directors of this Association shall consistof:PRESIDENT, VICE PRESIDENT, 2nd VICE PRESIDENT,SECRETARY,TREASURER, CHAIRMAN of the BOARD AND FOUR DIRECTORPOSITIONS
(a position may be filled by more than one person, but will have a single voteper position), one of which will assume the responsibility ofParliamentarian.
Section 2. These officers shall perform the duties prescribed by theseBylaws,the Standing Rules of the Association, and the Standard OperatingProcedures (SOP’s) adopted by thisAssociation.
Section 3. The Board of Directors shall be elected at the Annual MeetinginNovember and shall assume office on January 1st and shall serveuntil December 31st or until their successors areelected.
Section 4. In the event of the inability of any member of the Board of Directorsto serve, the remaining Board of Directors shall appoint a member to fillthe vacancy for the unexpired term of the absentmember.
Section 5. Retiring officers of the Association shall deliver to their successorsby January 1st, all books, funds, and/or properties belonging to or pertaining tothe Association.
ARTICLE VIII –COMMITTEES
Section 1. The President, with the approval of the Board of Directors,shall appoint the following Standing Committee chairpersons, immediately afterthe beginning of the fiscal year: Bylaws, Standing Rules and Ethics; Waysand Means; Membership; Publication; Auditing Nominating; andCredentials.
Section 2. The term of the office of each committee chairperson shallcoincide with that of the President unless otherwise discharged by the President orthe Board ofDirectors.
Section 3. With the approval of the Board of Directors, the President mayappointadditional special committee chairpersons deemed necessary for conductingthe business of thisAssociation.
Section 4. Special committees may be appointed by the Board ofDirectors.
Section 5. The Auditing and Nominating committees shall have a minimumofthreemembers.
Section 6. Committee chairpersons may select members to assist oncommittee deliberations.
Section 7. The duties of all committees shall be prescribed in the StandingRules of this Association. Additional duties may be ordered by the President orthe Board ofDirectors.
Section 8. The President shall be ex officio member of all committees exceptthe Nominating and Auditing committee, and no person authorized to sign checksor disburse funds of this Association shall be on the AuditingCommittee.
ARTICLE IX –DUES
The dues and method of payment of all classifications of membership shallbe proposed by the Board of Directors and listed in the Standing Rules ofthis Association.
ARTICLE X – FISCALYEAR
The fiscal year of this Association shall be from January 1st throughDecember 31st.
ARTICLE XI –QUORUM
A quorum shall consist of thirty percent of the voting members.
ARTICLE XII – ASSOCIATION EMBLEM AND ITSUSE
Trademark device consisting of the acronym CIPPA and the words“Channel Islands Professional Photographers Association.” next to a stylizeddesign looking like the Channel Islands arch of Ana Capa, with 2 palm trees shallbe known as the association’s emblem and no alteration thereto shall bemade without the approval of the board ofdirectors.
All active, firm, service and those honorary life members so designatedshall have the privilege of displaying the association emblem (hereinafter termed“the emblem”) in or upon their premises, equipment, stationary,advertising,automobiles, etc., subject to the following regulations; a) The emblem shallonly be used in the sizes, style, forms and manner authorized from time to time bythe board of directors. B) The emblem shall only be used by authorized membersin or upon the premises of the studio or other business location at theaddress under which said membership is recorded upon the books of the associationand
upon the stationary and/or advertising matter of such studio orbusiness establishment.
ARTICLE XIII – VIOLATION OF THE CODE OFETHICS
It is CIPPA's policy to support and uphold the highest professional imagingand ethical standards. This policy extends to each member and encompassesthatmember's dealings with the Association, its members, and competitions.This policy also encompasses each member's dealings with their vendors,suppliers,clientele and the public. (See PPA’s Section 3. Code of Ethics in theAdopted Procedures).
Upon receipt of a complaint in writing to the secretary or any member ofthe board that a member of the association has violated the provision of Article3 (code of ethics), the secretary shall submit the complaint and allevidence submitted to the Bylaws, Rules and Ethics (BRE) Committee, which shallconducta thorough investigation as outlined in the procedures established and usedby PPA (Professional Photographers of America). A copy of those proceduresare included for reference as an attachment to CIPPA’s StandingRules.
If evidence submitted with the complaint is to prove a Prima Facie*violation,the secretary shall communicate in writing with the accusedmember.
*Latin term meaning: ‘At first face’, i.e., evidence, unless rebutted, that wouldbe sufficient to prove a particular position orfact).
ARTICLE XIV – PARLIAMENTARYAUTHORITY
In all questions of parliamentary authority not covered by these Bylaws,Sturgis Standard Code of Parliamentary Procedure, Newly Revised, shallprevail.
ARTICLE XV –AMENDMENTS
These by-laws may be amended at any regular monthly meeting, aquorum being present, by two thirds vote of all active members present, providedthatthese changes have been submitted to the board of directors and havebeen read to the membership or posted or emailed for the membership to read atleast14 days prior to a regularly scheduled monthly meeting, or anemergency membership meeting. Emergency membership meetings can be calledtogether as deemed necessary by either the President or a two thirds (2/3) vote ofthe board ofdirectors.
Emergency membership meetings may be virtual, and can be heldvia teleconference, WebEx, or any other means deemed appropriate by the boardofdirectors.
SECTION A –MEMBERSHIP
The Board of Directors shall act upon all proposals for membership.An affirmative vote of a majority of the entire Board of Directors shall be requiredto elect an applicant formembership.
The procedure for accepting new members shall be asfollows:
Prospective member submits at a monthly meeting: payment ofappropriate dues, along with a completed application and a printed portfolio (10 - 8x10’sofcurrent work) or an electronic portfolio (10 images at 2100 pixels on thelongestside) e-mailed email@example.com
Board takes action to accept or denyapplication.
Prospective member is notified of acceptance ordenial.
Membership dues are due January 1st and will become delinquent theday following the February monthly meeting. Delinquent dues on the part ofthe member shall result in loss of membership and all privileges of theassociation.Reinstatement may occur with Board approval. A late fee of $25 on alldelinquentdues will beincurred.
Nonmember guests will be charged a $45.00 program fee per monthlymeeting attended. First time perspective members receive 2 visits for free, then by the3rd
meeting they are required to pay the $45.00 program fee. Program fee’s paidin the same calendar year may be applied towards their CIPPAmembership.
Members in good standing may bring two guests complimentary percalendar year.
Fees for membership dues shall be asfollows:
Sustaining $250 (includes ad on home page of CIPPAwebsite)
Spouses of all members are included at the monthly evening meetingsno additionalcharge.
Website listings of members will be categorized by membership type andwill include general contact information. Only Active members will have websitelinks included in their contactinformation.
Sustaining Membership $250 a year dues or Vendor donation of atleast
$400 donations in the form of services, products, and, or, giftcertificates.Sustaining members may attend all meetings (no assigned dates), a tableto display their products & logo on front page of the www.cippa.orgwebsitewith business websitelink
New memberships will be prorated if application is accepted after March1st.
Requests for a Leave of Absence must be presented in writing to theBoard for approval, and may be granted for up to 3 months of dues reimbursement.The reimbursement will be in the form of a pro-rated monthly credit to be appliedto the next consecutive year’sdues.
Members of PPC Affiliates, in good standing, can attend CIPPAmonthly meetings for $15.00 permeeting.
A payment plan of two payments, payable on January 1st and June 1st,is available to members in good standing. Renewing members must contactthe current treasurer to make this arrangement by January 1st of that newyear.Failure to make the second payment on June 1st, forfeits the membersstandings in the image competition for that calendaryear.
SECTION B– DUTIES OFCOMMITTEES
BYLAWS, RULES and ETHICS (BRE) – To study the bylaws and rules ofthis association and to submit to the Board of Directors and generalmembership
such amendments and rules as it deems available, or as referred to it bythe Board of Directors. Also, to investigate and rule on issues encompassingeach member’s dealings with the Association, its members and competitions,vendors,suppliers, clientele and thepublic.
PRINT IMAGE COMPETITION – To conduct the print imagecompetitions,keep the records of image print competition entries and award winners, selectthe judges for the panel and one month prior to competition, maintain allnecessary supplies, and to conduct the image print competition according to therules pertaining to image printcompetition.
WAYS AND MEANS – To be in charge of all programs designed toraise money for theassociation.
MEMBERSHIP – To coordinate their efforts in gaining new members, assistatmeeting registrationtable.
PUBLICATION – Shall be responsible for designing and publishingthe monthly news bulletin and any other publications requested by the BoardofDirectors or the GeneralMembership.
AUDITING – To audit the Treasurer’s accounts at the close of the fiscalyear and to report at the first meeting of the Executive Board after the start of thenew fiscalyear.
NOMINATING – To make nominations for the offices of this association andto submit not less than one nominee for each office to the general membershipatthe annual meeting. the consent of the nominee to serve, if elected, shallhave beenobtained.
CREDENTIALS – To report to the secretary the number of membersin attendance at a meeting and to certify that these members are qualified tovote.
CERTIFICATION – Coordinate their efforts in generating interest inthe certificationprogram.
VIDEO LIBRARY – Shall be responsible for maintaining video library,keep record of all tapes on loan, send remindernotices.
RAFFLE – Shall be responsible for selling raffle tickets at monthlymeetings and to secure raffle donationprizes.
PHONE – Shall be responsible for calling membership when necessaryand confirm RSVP attendance for generalmeetings.
SPECIAL EVENTS – Coordinate and assist with association specialevents,
i.e. summer picnic in August, end of year party inDecember.
PHOTOGRAPHER – Shall be responsible for recording associationevents and providing photographs forpublication.
SECTION C – PRINT IMAGE COMPETITION RULES ®ULATIONS
There will be (4) four print image competitions per year: February, May,Augustand November (or as adjusted by the Board of Directors). Category winnersfrom the November competition will be awarded the CIPPA Photographer of theYear award for that category at the January Awards DinnerGala.
ELIGIBILTY – Any member in good standing. All Active, Associate,Sustaining Service, Honorary and Student members may enter image prints incompetition.
ENTRIES ALLOWED- The total number of entries allowed at onecompetition shall be four. More than one photograph of the same subject must be createdin such a way as to produce entirely differentphotographs.
An entry fee of $15 per image print shall be charged for each printimage submitted forcompetition.
ENTRY REQUIREMENTS andINDENTIFICATION-
ALL entries must be submitted via e-mail one week (or date determined bythe image print comp chairperson) prior to the designated image printcomp chairperson.
ALL print image competition entrants must submit an image 3000 pixels onthe longest edge, in a Jpeg format file only, 8x10 image at 300 dpi Jpeg file tothe designated print image competition chairperson one week prior tothe competition. by the designateddeadline.
Prints to be submitted titled asCategory_Title_MakersName.jpeg Abbreviations:
Commercial/ Industrial=C Electronic Imaging=EIFamily=F
Portrait Environmental=PEPortrait High School Senior=PHSPortrait Studio=PSPhotojournalism=PJ
CERTIFICATION of RESPONSIBILITY: Entrants agree that they havecreated,composed and made the original and that the processing, printing, andany special effects were made by the person submitting the print image or undertheir direction. Photographs made under the supervision of an instructor areineligible for print competition. Any entry that has merited 80 or higher at CIPPAlocal,regional, or national competitions will not beeligible.
Color, black and white, hand-colored or any photographically derived, printimage is eligible. Because CIPPA’s print image competition is often times usedto prepare for State and National competitions, CIPPA has adoptedPPA/PPC’s classifications. The maker of the photograph shall designate the classificationin which the print is to compete in. The classifications are asfollows:
Album - Album entries in 5x5 and larger sizes. All photographs images mustbe from the same wedding, social function, individual, family group ornon-weddingevent. The album must consist of images of a series of pages or layout of noless than tenpages.
Animal- Images of animals created in a studio setting or outdoors.Man-made objects are permitted in theimage.
Architecture- Exterior and/or interior Images of astructure.
Children – Images of a child or children in a studio or outdoorsetting.
Commercial/Industrial – Tabletop, advertising, stock, aerial, architectureor industrial images. If there is a "tear sheet" of the image, please include it ina 9x12 envelope attached to the rear of the image. and submit it to theImage Competition chairperson or designee prior to the start ofjudging.
Family – Images of a family group of two or more people in a studio oroutdoor setting.
Fashion/Editorial – Any image of a person or persons that would beconsidered fashion, high-fashion or glamour innature.
Illustrative – Images representing an alternative type of creativity,photography,and/or not meeting the requirements of any othercategory.
Landscape – Images of landscapes, seascapes, cityscapes, nightscapesbeing the dominant subject. People may appear as a very small part of theimage.
Nature – Images where the flora and/or fauna are the dominant subjects andno manmade objectsvisible.
New Artist – First-time entries in competition may be entered in this categoryfor the calendar yearonly.
Photojournalism – Images captured of a candid moment that reflectsthe storytelling. No posed images, studio produced images or digitallymanipulated subject matter will be allowed in thiscategory.
Portrait Environmental – Images captured in an outdoor setting. a nonstudio setting.
Portrait High School Senior – Images of High School Seniors captured in astudio or outdoorsetting.
Portrait Studio – Images captured in a studioenvironment.Wedding – Images captured for awedding.
Electronic Imaging- E.I. competition is judged using different criteria thanthe other photographic categories. In the other photographic categories, just thefinal image result is considered when applying a score. With EI, the final result isa factor, but the execution of technique and degree of difficulty arealso considered. Guide images are encouraged to help the judges understandthe process used and techniques involved in creating the final image.Techniques may be electronic or traditional (actual paint for example) or acombinationthereof.
An image that may be worthy of Merit in other photographic categories, maynotbe so in EI if the final image did not require significant artistic expertiseto accomplish the result. Use of technique plays a major factor in the awardingofMerits in thiscategory.
Electronic Imaging (E.I.) Categories(4)
Electronic Imaging Classification of categories is now being offered for thosewho excel in the creation of electronically enhanced images in order to awardedthem for theirexpertise.
Nature/Landscape: Images where the flora and/or fauna are thedominantsubject and no man-made objects are visible and/or Images orlandscapes,seascapes, cityscapes, nightscapes being the dominant subject. Peoplecan appear in theimage.
Portrait: Images captured of an individual or a group in a studio environmentor an outdoorsetting.
Commercial: Industrial, table-top, advertising, stock and aerial images. If thereis a “tear sheet” of the image, please include it in a 9x12 envelope attached tothe rear of theimage.
Illustrative: Images representing an alternative type of creativity,photography,and/or not meeting the requirements of any othercategories.
Images that fit the following descriptions must be entered in the above4 Electronic Imaging categories and do not qualify for PhotographicCategories.For more information on E.I. images, please see PPA’s State PrintCompetition Category Clarification.
JUDGINGPROCEDURESThe point system isused
with scores from 100 to 0 Images are judged utilizingthe 12 Elements of a PPA meritimage.
Exceptional 100-95 1. Impact 7. Center ofInterest
Superior 94-90 2. Creativity 8. PrintPresentation
Excellent 89-85 3. Style 9. SubjectMatter
Deserving of a Merit 84-80 4. Composition 10.Technique
Above Average 79-76 5. Lighting 11. StoryTelling
Average 75-74 6. Color Harmony 12. Technical Excellence/PrintQuality
Selection of Judges – The Print Image Competition Chairperson shallselectat least three, but not more than fivejudges.
Print Image Competition Monitor – the Print Image Competition Chairpersonor designee is the person reasonable for running the imagecompetition.
Judges’ Comments – It will be up to the print Image CompetitionMonitor competition monitor to either limit the time allotted per judges’ comments orthe number of judges allowed to comment at each print image competition. This isto expedite and keep the image competition moving in a timely manner, whilegivingsufficient time so the maker receives adequate critique on theirimages.
All prints images that receive a average score of 10 points higher orlower than any judge’s score will automatically be challenged. A judge or judgesmay discuss or critique prints the images only after all scores have beenrecorded.Judges may challenge another judge's score decision. After the challengeis discussed, the print may be rescored. All photographs images receiving aninitial score of 78 and 79 shall be automatically reviewed at the end of theimage competition. On the re-judging, a change of a score shall be by a two-thirdsvote.Approved prints images shall receive a new score of 80. The judges’ decisionon the re-judged score shall befinal.
Final Decision – The print jury Image Competition Chairperson (Monitor)shall decide any questions not covered in these rules and their decision will befinal.
Notification of judging results – The award winners shall be published inthe following issue of the association newsletter and/or website. The numberofpoints awarded each print by the jury shall be written on the back of eachentry.Image competition scores of each quarter will be e-mailed to each member ofthe association. Merited images will be posted on the Gallery at www.cippa.organd award of merit print corner is available uponrequest.
Images receiving a score of 80 or above shall be awarded an "Award ofMerit"corner. The top image print in each class shall be awarded "Best of Class"corner ribbon. In case of tie scores, the judges shall decide by a process ofelimination.The images prints from Best of Class, scoring 80 or above will then be judgedby a process of elimination, for Best ofShow.
Eligibility- To be eligible for any of the Category Awards below,the photographer must have entered at least two (2) of the four (4) imageprintcompetitions throughout the calendar competitionyear.
Category Awards Best ofAlbum
Best ofAnimal Best ofArchitecture Best ofChildren
Best ofCommercial/Industrial Best ofFamily
Best of ElectronicImaging
Best ofFashion/Editorial Best ofIllustrative
Best ofLandscape Best ofNature Best of NewArtist
Best of PortraitEnvironmental Best of Portrait High SchoolSenior Best of PortraitStudio
Best of E.I.PortraitBest of E.I.Commercial Best of E.I.Illustrative
Best of E.I.Nature/Landscape
The above awards require a photographer to enter a minimum of four(4) entries in a specific category spanning at least two (2) separatecompetitions (with the exception of album category, where only a total of two (2) entriesare required in at least two (2)competitions).
The award is given based on the highest aggregate score of anindividual’s four (4) entries in a single category. Only a photographer’s four (4)highestscores are totaled if more than four (4) entries were submitted. If there is atie between two or more photographers in any category, the photographer withthe highest scoring image print will be the winner of thatcategory.
The above Category Award(s) are given only if there are four (4) ormore images entries competing in that particular category throughout the year withatleast one image scoring 80 or above. If any image scores 79 or below it canbe re-entered again in any futurecompetition.
Photographer of the Year Award is awarded to the individual with thehighestaggregate score of their four (4) best scores in three different categories.An individual must have entered at least six (6) entries spanning at least two(2) separate competitions to be eligible for this award. The first tiebreaker will bethe next highest score in any category. The next tiebreaker will be the nexthighestscore in a non-duplicated (twice scored)category
SECTION D– Procedures for Addressing Ethics Questions (PPA –rev.7/04) Intent
CIPPA is committed to upholding its reputation and that of its membersby enforcing this policy against any member action, whether ethically, civillyor
criminally questionable, that may portray the Association or its members ina negativeway.
Once begun, the Due Process will continue regardless of membershipstatus.Procedure for Submitting aClaim
Any individual or individuals can make an ethics complaint about amember.
Complainants do not need to be CIPPAmembers.
Complaints must be received in writing and will be accepted into theofficial record ofthe
proceeding. When submitting a complaint, the complainant should firstshow physical evidence that they tried to come to a resolution with the Subject ontheir own. No action can be initiated until a signed, written complaint isreceived.
The Bylaws, Rules and Ethics Committee (BRE) is responsible for investigatinga complaint received against amember.
The Bylaws, Rules & Ethics Committee shall withhold rendering a decision onan ethics complaint if there is pending civil or lower court litigation. The BREwill consider ethics complaints afteradjudication.
When the BRE Committee is made aware of an information filing or acriminal indictment against a PPA member, the Committee is to notify the BoardofDirectors. The President of the Board shall notify the member ofhis/her automatic suspension until the member can show due cause why themember should not be suspended. Upon the rendering of a legal decision, an ethicscase can beinstituted.
Procedure for Following Up on aComplaint
The BRE Chairman and/or the committee have the right to determine if thecase has merit. If it is determined that the case has merit, within 21 days ofCIPPAreceiving a complaint, the BRE Chairman will notify the memberaccused (Subject) via certified mail. The certified return mail stub becomes part ofthe official case file. This notification may, or may not, include theComplainant's name, depending oncircumstances.
The Subject notification shouldinclude:
The specific charges orallegations
The purpose of CIPPA's EthicsPolicy
An explanation of possibleactions
A request for a response to the charges or allegations to be received within14 days of
the delivery of thisnotification
Any other information pertinent to thecase
The Subject will be given 14 days to respond in a signed writing to the chargesor allegations outlined. If no response is received, the BRE Chairman willassume the Subject has no response and will continue with theprocess.
If a response is received, the BRE has a minimum of 21days to conduct followup interviews to determine whether a hearing should be held. At this point,the committee maydecide:
To discontinue any further action and end the process. If this is the case,the
committee should notify the Subject and Complainant that there is notsufficientcause
to continue, and extend the Association's appreciation to all parties fortheir input.
To continue the process and schedule a hearing at theregularly-scheduled BRE
meeting. A special BRE meeting may be convened at the expense ofthe
NOTE: The BRE is permitted to suspend the accountability time lineor investigation of a caseif
there is a compelling reason to doso.
NOTIFICATION Notification that a hearing has been scheduled should besentpromptly to the Subject and Complainant via certified mail. The return mailstubs are to become part of the official casefile.
VENUE The hearing may be held in person or by telephone conference call.Ifthe
decision is made to hold the hearing in person, every effort should be madeto accommodate all parties. CIPPA is not responsible for travel costs if Subjector Complainant choose to attend thehearing.
THOSE ATTENDING It is NOT necessary for the Subject or Complainantto attend the hearing in person. Either or both may be invited to attend bytelephone conference call. Lack of attendance by any party will not be considered inthe committee's deliberations. They may present witnesses at their own expense,ifthey so choose. The Subject may also choose to be represented by counsel,athis own expense. A majority of the BRE must be in attendance; however,some members may participate by telephone conference call. If obtaining a majorityis not possible because of absences, the President may appoint othersas substitutes.
EVIDENCE Materials and evidence that could have a bearing in thehearing should be distributed to the committee and Subject at least 14 days prior tothe hearing.
PROCEDURE The BRE Chairman conducts the hearing. If the Chairmanis unable to attend, the Vice-Chairman will conduct in the Chairman's stead.The Chairman will review the complaint with the committee and submit anyrelated materials. If the Complainant is in attendance, the Chairman will call onthe Complainant to add additional appropriate information. Committee memberswill then be given the opportunity to ask questions of theComplainant.
If the Subject is in attendance, the Chairman reviews the complaint withthe Subject. The Subject is then invited to respond to the complaint.Committee members will then be given the opportunity to ask questions of the Subject.The Subject and Complainant are excused. The Chairman invites comments fromthe committee. After sufficient deliberation, the Chairman may entertain amotion from any member of thecommittee.
The committee may recommend to the Board of Directors imposition of anumber of penalties in cases where an ethics violation isfound.
Censure. The Subject may be publicly reprimanded for specified conductfor violation of the Code of Ethics or for other justcause.
Suspension. The Subject is removed from active membershipduring suspension.
Existing merits, degrees and certification, if applicable, are alsosuspended.
Payment of membership dues is still required during the period ofsuspension.
The Subject may not participate in competitions, speak atCIPPA-merited events, reference or advertise CIPPA membership or certification, norhold leadership positions. Suspension shall last until such time as recommendedby theBRE
Committee and approved by the Board ofDirectors.
Termination. The Subject's membership is revoked, resulting in the lossofmerits, degrees and certification. A time period after which the Subjectmay reapply MAY be attached in thiscase.
Once a decision and recommendation have been reached, the committeewill notify the Subject and Complainant on CIPPA letterhead via certified mail.The certified return mail stub becomes part of the official case file. A copy of theletter is sent to the President for communication to the Board of Directors.The notification should specifically outline the findings of the committee, thepenalty recommended (if any), and should carefully outline the appealsprocess.
The Subject may ask to appeal the committee's decision and recommendationby making that request in a signed writing to the President within 14 days ofreceiptof notification. The President will schedule a hearing to occur during thenextregularly scheduled meeting of the Board ofDirectors.
During the appeal hearing, the Board of Directors will review thewritten proceedings of the hearing as well as any written or recorded responses fromthe Subject. The Subject may choose to appear in person at his own expense, orto appear via telephone conference call. The Board is given the opportunityto discuss the case. After sufficient deliberation, the President may entertaina motion.
The Board maydecide:
To reverse the findings of theBRE
To uphold the findings of theBRE
To alter the penalty recommended by the BRE the President is responsiblefor notifying the Subject via certified mail and the BRE Chairman of theBoard's decision, which shall be final. The certified return mail stub becomes part ofthe official casefile.
Form for Filing an EthicsComplaint
Name & address of the Subject of theComplaint.
Your reason for filing the complaint. (if this has already been outlined ina written and signed complaint, please stateso)
What, if anything, has been done to resolve thecomplaint?
How would you (the Complainant) like to resolve thematter?
Please attach additional supportinginformation.
Please return this form to the CIPPASecretary.
Section E: Authority to Approve Transactions REV09/02/12 OBJECTIVE
To set forth the authority level requirements and dollar limits for the approvaloftransactions.
For the purposes of this policy, all board members (irrelevant of office ortitle) are referred to as officer(s). This includes: Chairman of the Board,President,Vice President(s), Secretary, Treasurer and allDirectors.
The following shall apply to all financialtransactions:
Under no conditions may any officer be permitted to approve his or herown request forapproval.
Under no conditions may a transaction be split into severalsmaller transactions to avoid the need for approval at a higherlevel.
Under no conditions may bills be presented for payment of goods orservices that were not actuallyreceived.
Under no conditions may goods or services be purchased or contractedfor that are not intended for CIPPA businessuse.
Where feasible, all financial transactions shall be preapproved by the BoardofDirectors prior to the commitment of CIPPA funds of any kind. This approvalshall be obtained at the normally scheduled Board of Directors meeting (referred toas “in cycle”). Approvals can be an “estimate” or a “not to exceed” in naturewhere necessary.
Recurring expenses, such as room rental fees, Post Office Boxes, etc. maybe preapproved for up to one year (12 months) in advance by the BoardofDirectors. All preapprovals shall be recorded into the meeting minuteswhere approval was granted and minutes will be made available to any member ingood standing uponrequest.
At no time does the preapproval of an expense relieve the requesting partyofsummiting required reimbursement forms, receipts, paperwork orother documents as required by the CIPPA Treasurer or Board ofDirectors.
When preapproval of financial transaction(s) is not feasible, thefollowing approvals are required (Out ofCycle):
Less than $200.00 Treasurer plus a minimum of one additional boardmember OR Full Board (available Board members) review andapproval
Between $201.00 and $500.00 Treasurer plus a minimum of two additionalboard members OR Full Board (available Board members) review andapproval
Over $500.00 Full Board (available Board members) review andapproval
b) Approvals may be obtained either in person (documented in writing), fax orby email. All Out of Cycle approvals shall be presented to the Board of Directorsatthe next Boardmeeting.
Starting upon CIPPA receipt of two signature checks from CIPPA’sfinancial institution and continuing until modified by the Board of Directors, thefollowing signature approvals arerequired:
For check amounts of Less than $300.00, Treasureronly
For check amounts of $300.00 or more, Treasurer plus authorizedBoard signatory.